Conference Policies

Conference Policies

A SIM conference badge is required for admission to the educational sessions and functions associated with your registration package. Anyone attending a SIM educational session or function must be registered and must, at all times, display the appropriate badge. There will be a $100 charge for lost badges.


Conference dress is business resort-wear. 

Hold Harmless Clause

The sponsoring organization and planners of this conference assume no responsibility or liability for the acts or omissions of any suppliers to this meeting, nor for the safety of any participant while attending the conference or in transit to or from the conference. The planners and sponsors reserve the right to cancel this conference. In the unlikely event the conference is cancelled, liability of the sponsoring organization and planners is limited to a refund of the registration fee.

Attendees who purchase nonrefundable airline tickets do so at their own risk. Submission of your registration form and payment of your registration fees constitutes acknowledgement and acceptance of these terms.

Speaker Clause

The sponsoring organization and planners of this conference assume no responsibility for the comments expressed by any speaker; each speaker is solely responsible for his or her own statements. Similarly, the sponsoring organization and planners disclaim any responsibility for written materials disseminated by any participant of the conference.

Private Business/Social Function Policy

Any group function or event held in conjunction with the SIM TechExec must be approved in advance in writing by SIM. No outside events or functions may be held during scheduled SIM activities. Hospitality suites must also be approved in advance in writing by SIM. SIM reserves the right to prohibit any function or event it does not specifically authorize.

Cell Phone Use and No Smoking Policy

In consideration of all of our speakers and attendees, all cell phones and similar devices must be muted or turned off during conference sessions. Smoking is prohibited in all rooms at the Amelia Island Ritz Carlton Resort. Smoking of cigarettes or cigars is allowed in outdoor areas. 

ATM Locations
The ATM can be found found next business center that is located near the meeting rooms.

Emergency Numbers

In case of emergency dial: 911 and your call will be routed to Local Law Enforcement. For non-emergency situations, dial “0” for hotel security. 

Boarding Pass Printing

Boarding pass printing is available in the Business Center located near the meeting rooms. The hotel concierge will also print boarding passes complimentary.

Luggage Storage

Luggage can be stored on an individual basis and handled by the bell team right outside the main doors of the hotel on the Front Drive.